Free operator sheet · Stays in your browser

Vendor Contact
Sheet.

Vendor, contact, phone, email, account number, delivery days, payment terms. Lives by the office phone for the day a vendor disappears.

Pack: Brand & Design Cadence: Quarterly review Private — runs in your browser

Fill it in

Vendor Contact Sheet

Type your numbers — the math runs in your browser. Print it, save it as a CSV, or save it to your Workshop.

Print and post by the office phone. Update quarterly. The night the WiFi goes down is not the night to discover this is digital-only.

Worked example 60-seat full-service, one binder See what a Tuesday-morning fill-in looks like

What they typed in

Sysco — Dry goods · rep + after-hours line + Tue/Fri 6am · Net 14Filled
Baldor Specialty — Produce · rep cell + Mon/Wed/Fri 5am · Net 7Filled
Pat LaFrieda — Protein · rep + after-hours · Tue/Fri AM · Net 14Filled
Local dairy co-op — Dairy · cell only · Mon/Thu · CODFilled
Equipment service (refrigeration) — emergency line, contract #Filled

What the sheet returned

Vendors filled10 of 10
Emergency numbers (landlord, insurance, utility, bank)All present
Last verifiedYesterday — by GM

The print version goes on the wall by the manager's desk and inside the fridge gasket on a magnetized clip. The night the walk-in dies at 11pm, the GM doesn't text the owner asking for the refrigeration tech's number — they read it off the wall. Re-verify quarterly; phone numbers and reps churn faster than you think.

Composite-typical numbers — not a real shop. Use the rhythm, not the figures.

Last verified
Vendors
VendorCategoryRep / contactPhoneAfter-hoursEmailAccount #Delivery daysTerms
Other emergency numbers

Keyboard: ⌘P print · ⌘S download CSV · ⌘↵ save to Workshop

When to use it

Pull this sheet out when —

  • When the dishwasher breaks at 7pm on a Saturday and you need the equipment vendor's after-hours number.
  • Quarterly review — call each contact, verify they still work there, update the sheet.
  • Onboarding any new manager — they get the list before they get a key.
Common mistakes

What operators get wrong

  • Out-of-date sales-rep names. People move; the account number stays. Verify quarterly.
  • Missing the after-hours line. The 9-to-5 line is great until it isn't 9-to-5.
  • Storing it digital-only. The phone is dead, the WiFi is out — the printed sheet by the office phone is the safety net.
Pairs with

The tools, terms, and articles this sheet sits next to.

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