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Invoice Receiving
Checklist.

Catch short-shipped, substituted, or price-creep items at the back door — before the truck leaves. Vendor, line, qty ordered versus received, unit-price change, temps for proteins and dairy.

Pack: Operations & Margin Cadence: Per delivery Private — runs in your browser

Fill it in

Invoice Receiving Checklist

Type your numbers — the math runs in your browser. Print it, save it as a CSV, or save it to your Workshop.

Print before the truck arrives. Stand at the back door with this. Sign nothing until every row is checked.

Delivery
Line-by-line check
Item Qty ordered Qty received Sub? Last $/unit This $/unit Temp °F OK
Issues — flag before signing
Sign-off

Keyboard: ⌘P print · ⌘S download CSV · ⌘↵ save to Workshop

When to use it

Pull this sheet out when —

  • Standing at the back door while the driver is still there.
  • Whenever a substitution shows up that you did not approve in writing.
  • Right after a price-increase notice from a vendor — verify the new price hits the line.
Common mistakes

What operators get wrong

  • Signing the slip before counting the boxes. Once it's signed, the credit conversation is uphill.
  • Not flagging substitutions in writing. "They were out" is not a credit; "item swap, no approval" is.
  • Skipping the protein temp on cold winter mornings. The truck cooler can fail in any weather.
Pairs with

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